Virtual Resume Formatting Assistant

About the Company

Indeed is the #1 job site in the world with over 300 million unique visitors every month. Indeed strives to put job seekers first, giving them free access to search for jobs, post resumes, and research companies. We help connect millions of people to new opportunities every day. Our mission is to help people get jobs, and we are constantly innovating to improve the job search and hiring experience for everyone.

Job Description

We are seeking a detail-oriented and highly organized Virtual Resume Formatting Assistant to join our talent acquisition team. In this 100% remote role, you will play a crucial part in ensuring all incoming resumes meet our high standards for clarity, consistency, and professional presentation. Your work will directly impact our ability to efficiently evaluate candidates and enhance their chances of making a strong first impression. This position requires exceptional attention to detail, strong communication skills, and proficiency with word processing software.

Key Responsibilities

• Review and reformat candidate resumes to ensure consistent branding, layout, and readability.
• Correct grammatical errors, typos, and formatting inconsistencies in resume submissions.
• Convert various resume file types (e.g., PDF, DOCX) into a standardized format.
• Collaborate with recruiters and hiring managers to understand specific formatting requirements for different roles.
• Maintain a high volume of resume processing while adhering to strict deadlines.
• Update and maintain internal documentation related to resume formatting guidelines.
• Provide constructive feedback to candidates on resume improvements when necessary.

Required Skills

• Proficiency in Microsoft Word and Google Docs (advanced formatting features).
• Exceptional attention to detail and accuracy.
• Strong understanding of English grammar, spelling, and punctuation.
• Excellent organizational and time management skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Previous experience in a virtual assistant, administrative, or data entry role.
• Familiarity with Applicant Tracking Systems (ATS).
• Experience in human resources, recruitment, or career services.
• Basic knowledge of graphic design principles for document aesthetics.

Perks & Benefits

• Competitive hourly pay.
• Comprehensive health, dental, and vision insurance (for full-time employees).
• Paid time off and company holidays.
• 401(k) retirement plan with company match.
• Opportunity to work remotely from anywhere.
• Professional development and growth opportunities.
• Access to a supportive and collaborative virtual team environment.

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