Virtual Assistant for Marketing Agency

About the Company

Ogilvy is a world-renowned creative network that makes brands matter. With a legacy of over 70 years, we’ve been crafting iconic campaigns and delivering integrated solutions across advertising, public relations, experience, and consulting. We believe in the power of creativity to transform businesses and culture, and we’re committed to fostering an inclusive environment where diverse talent can thrive. Join us in making an impact for some of the world’s most influential brands.

Job Description

We are seeking a highly organized and proactive Virtual Assistant to provide remote administrative and operational support to our dynamic marketing agency team. This part-time role is essential for ensuring smooth daily operations, allowing our creative and strategic teams to focus on delivering exceptional results for our clients. The ideal candidate will be a self-starter with excellent communication skills and a keen eye for detail, comfortable working independently in a fast-paced virtual environment. This is a 100% remote position.

Key Responsibilities

• Manage and organize digital files and documents efficiently.
• Schedule and coordinate meetings, including sending invitations and preparing agendas.
• Assist with email management, drafting responses, and organizing inboxes.
• Conduct online research for various marketing projects and client needs.
• Prepare presentations, reports, and other internal communications.
• Support social media scheduling and content organization.
• Process invoices and assist with basic expense tracking.
• Perform other administrative tasks as assigned to support agency operations.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and manage multiple tasks effectively.
• Familiarity with project management tools (e.g., Asana, Trello).
• High level of discretion and professionalism.

Preferred Qualifications

• Associate's degree or equivalent experience.
• Previous experience in an administrative or virtual assistant role within a marketing or agency setting.
• Experience with Google Workspace (Docs, Sheets, Slides).
• Basic understanding of marketing terminology and processes.

Perks & Benefits

• Flexible working hours.
• Opportunity to work with a leading global agency.
• Professional development opportunities.
• Supportive and collaborative remote team environment.
• Paid holidays and sick leave (pro-rated for part-time).

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