Virtual Assistant for Authors – Entry-Level, Part-Time

About the Company

Penguin Random House is the world’s largest trade book publisher, committed to publishing books for all readers. With a rich history of literary excellence and a global presence, we are dedicated to fostering a diverse array of voices and stories that inform, entertain, and inspire readers across the globe. We believe in the power of books to connect people and shape culture.

Job Description

We are seeking a highly organised, proactive, and detail-oriented Entry-Level Virtual Assistant to provide crucial support to our diverse roster of authors. This part-time, remote role is ideal for someone passionate about the literary world, eager to learn, and skilled in administrative tasks. You will play a vital role in helping our authors manage their busy schedules, communications, and online presence, allowing them to focus on their creative work.

Key Responsibilities

• Manage and maintain authors' calendars, scheduling appointments, interviews, and events.
• Draft and manage email correspondence on behalf of authors.
• Conduct research on various topics pertinent to authors' projects or promotional activities.
• Assist with social media scheduling and content ideas, maintaining authors' online presence.
• Organize and maintain digital files and documents.
• Coordinate travel arrangements and itineraries (when applicable, for virtual events).
• Prepare simple reports or summaries as needed.
• Provide general administrative support to ensure smooth operations for authors.

Required Skills

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Comfortable with digital tools and platforms for scheduling and communication.
• High level of discretion and ability to handle confidential information.
• Self-motivated with the ability to work independently in a remote environment.
• A genuine interest in books, literature, and the publishing industry.

Preferred Qualifications

• Prior experience in an administrative or support role, even if informal.
• Familiarity with social media management tools (e.g., Hootsuite, Buffer).
• Basic understanding of literary genres and author branding.
• Enrollment in or completion of a degree in English, Literature, Marketing, or a related field.

Perks & Benefits

• Flexible part-time hours, ideal for students or those seeking work-life balance.
• Opportunity to work with renowned authors and gain insight into the publishing industry.
• Fully remote position, offering convenience and autonomy.
• Access to internal learning resources and development opportunities.
• A supportive and collaborative team environment.

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