Remote Assistant for Creative Entrepreneurs (Part-Time)

About the Company

As one of Canada’s largest banks and a leading financial services company globally, Royal Bank of Canada (RBC) is deeply committed to supporting the growth and success of entrepreneurs, small businesses, and innovative ventures across various sectors. With a rich history of fostering economic development and community engagement, RBC provides a comprehensive suite of financial products, advisory services, and networking opportunities. We believe in empowering the next generation of creators and business leaders to achieve their full potential.

Job Description

Are you a highly organized, proactive, and tech-savvy individual passionate about supporting creative minds? RBC is seeking a dedicated Remote Assistant to provide comprehensive administrative and operational support to a portfolio of creative entrepreneurs who are part of our innovative programs and client base. This part-time role is perfect for someone who thrives in a dynamic environment, possesses excellent communication skills, and is adept at managing multiple priorities. You will play a crucial role in enabling our creative entrepreneurs to focus on their core work by handling various support tasks, contributing to their efficiency and success.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones for entrepreneurs.
• Prepare, edit, and format documents, presentations, and correspondence with a high degree of accuracy and professionalism.
• Conduct research on industry trends, market data, and potential collaborators as requested.
• Assist with social media scheduling, content organization, and basic community management tasks.
• Handle email management, prioritize communications, and draft responses on behalf of entrepreneurs.
• Organize and maintain digital files and databases, ensuring easy accessibility and confidentiality.
• Coordinate travel arrangements and expense reports as needed.
• Provide technical support for virtual meetings and online collaboration tools.
• Liaise with internal RBC teams and external partners to facilitate project execution and information flow.
• Support with basic bookkeeping and invoicing tasks using relevant software.
• Proactively identify areas for process improvement and implement solutions to enhance efficiency.

Required Skills

• Minimum 3 years of experience as an Executive Assistant, Virtual Assistant, or similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time management skills with the ability to multitask effectively.
• Strong written and verbal communication skills in English (French is a strong asset).
• Proven ability to work independently and proactively in a remote environment.
• Experience with project management tools (e.g., Asana, Trello) and CRM software.
• Discretion and experience handling confidential information.
• High level of attention to detail and accuracy.

Preferred Qualifications

• Post-secondary education in Business Administration, Marketing, Communications, or a related field.
• Experience working with entrepreneurs, startups, or individuals in creative industries.
• Familiarity with social media platforms and basic content management systems.
• Knowledge of basic accounting principles and bookkeeping software (e.g., QuickBooks, Xero).
• Bilingualism (English and French).

Perks & Benefits

• Competitive hourly wage with opportunities for growth.
• Flexible part-time hours, promoting work-life balance.
• Access to RBC's extensive professional development resources.
• Opportunity to work with a diverse and innovative portfolio of creative entrepreneurs.
• Comprehensive health and wellness benefits package (pro-rated for part-time).
• Supportive and collaborative remote work culture.
• Employee assistance program.

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