Remote Assistant for Creative Entrepreneurs

About the Company

Square, Inc. is a financial services and mobile payment company based in the United States. The company markets several software and hardware products, including Square Register and Square Reader, and offers business solutions for merchants of all sizes. We empower entrepreneurs and small businesses worldwide, including a strong and growing presence in the UK, with tools to start, run, and grow their ventures. Our mission is to make commerce easy and accessible for everyone, from craftspeople to established retailers, helping them succeed in an ever-evolving digital landscape.

Job Description

We are seeking a highly organized and proactive Remote Assistant to provide essential administrative and operational support to our network of creative entrepreneurs across the UK. This part-time role is perfect for someone passionate about helping small businesses thrive, has a keen eye for detail, and excels in a virtual environment. You will be a crucial point of contact, ensuring our entrepreneurs receive timely and efficient assistance, allowing them to focus on their core creative work.

Key Responsibilities

• Manage and maintain digital calendars, schedule appointments, and coordinate meetings for multiple entrepreneurs.
• Handle email correspondence, filtering, prioritizing, and drafting responses on behalf of clients.
• Perform data entry, organize files, and maintain digital records with accuracy and confidentiality.
• Assist with social media scheduling and content organization for various creative brands.
• Conduct online research on industry trends, competitor activities, or specific client requests.
• Prepare simple reports, presentations, or summaries based on provided data.
• Support basic invoicing and expense tracking using Square's tools or similar platforms.
• Liaise with external vendors or partners as needed for specific projects.
• Provide general administrative support to ensure smooth operation of various entrepreneurial ventures.

Required Skills

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) or Microsoft Office Suite.
• Strong organizational and time management skills with the ability to multitask.
• Exceptional attention to detail and problem-solving abilities.
• Ability to work independently and proactively in a remote setting.
• Understanding of the unique needs and challenges faced by creative entrepreneurs.
• Reliable internet connection and a dedicated home office setup.

Preferred Qualifications

• Experience with CRM software or project management tools (e.g., Asana, Trello).
• Familiarity with social media management platforms (e.g., Hootsuite, Later).
• Basic knowledge of accounting software or expense tracking tools.
• Previous experience working with clients in creative industries (e.g., design, arts, marketing, e-commerce).

Perks & Benefits

• Flexible part-time working hours to fit your lifestyle.
• Opportunity to work with a diverse range of exciting creative entrepreneurs.
• Fully remote position, allowing you to work from anywhere in the UK.
• Access to Square's internal tools and resources.
• Opportunities for professional development and skill enhancement.
• Supportive and collaborative team environment.
• Competitive hourly compensation.

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