Remote Assistant for Creative Entrepreneurs

About the Company

Mailchimp, now part of Intuit, empowers millions of businesses around the world to start, grow, and manage their businesses. We believe in the underdog, and we’re committed to building tools and resources that help creative entrepreneurs thrive. Our platform is designed to make marketing and customer relationship management accessible and effective for everyone, from solopreneurs to small agencies.

Job Description

We are seeking a highly organized, proactive, and tech-savvy Remote Assistant to provide indispensable support to a portfolio of creative entrepreneurs using the Mailchimp platform. This part-time role is perfect for someone passionate about helping small businesses succeed, has excellent communication skills, and can manage a diverse range of administrative and marketing support tasks. You will be a critical behind-the-scenes player, ensuring our creative clients can focus on their craft while their operational and marketing needs are handled efficiently.

Key Responsibilities

• Manage and maintain client schedules, appointments, and calendars.
• Handle email correspondence and organize inboxes for multiple clients.
• Assist with social media scheduling and content preparation.
• Perform data entry, research, and compile reports as needed.
• Coordinate and schedule virtual meetings and manage related logistics.
• Provide basic administrative support including document creation and organization.
• Assist with light bookkeeping and expense tracking.
• Support clients with Mailchimp platform usage, including list management, campaign setup, and reporting (training provided).
• Prepare presentations and marketing materials.
• Proactively identify areas for process improvement and efficiency for clients.

Required Skills

• Proven experience as a virtual assistant, administrative assistant, or similar role (2+ years preferred).
• Exceptional organizational and time management skills.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a remote environment.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and attention to detail.

Preferred Qualifications

• Familiarity with marketing automation platforms, particularly Mailchimp.
• Experience working with creative professionals or small business owners.
• Basic understanding of social media management tools (e.g., Hootsuite, Buffer).
• Experience with project management software (e.g., Asana, Trello).
• Associate's or Bachelor's degree in Business Administration, Marketing, or a related field.

Perks & Benefits

• Competitive hourly pay.
• Flexible part-time schedule (approximately 20 hours per week).
• 100% remote work model, allowing for work-life balance.
• Opportunity to work with diverse and inspiring creative entrepreneurs.
• Access to Mailchimp's extensive learning resources and professional development.
• Collaborative and supportive virtual team environment.
• Contribution to a company dedicated to empowering small businesses.

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