Part-Time Virtual Assistant for Non-Profits

About the Company

Bain & Company is a global management consulting firm that advises leading businesses, governments, non-profits, and private equity firms on their most critical issues and opportunities. Our dedicated social impact practice collaborates with non-profit organizations worldwide, leveraging our expertise to help them achieve their missions, enhance operational efficiency, and drive sustainable change. We believe in making a difference not just for our clients, but for society as a whole, fostering a culture of impact and innovation. Join a firm committed to excellence and positive societal contribution.

Job Description

We are seeking a highly organized, proactive, and detail-oriented Part-Time Virtual Assistant to support our social impact practice, specifically focusing on our non-profit client engagements. This fully remote role is perfect for someone passionate about contributing to the non-profit sector while thriving in an autonomous work environment. You will provide essential administrative, organizational, and project support, enabling our teams to deliver exceptional value to our non-profit partners. This position requires excellent communication skills, strong technical proficiency, and a commitment to discretion and efficiency.

Key Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones for consultants and non-profit clients.
• Prepare, edit, and proofread correspondence, presentations, and reports, ensuring high quality and adherence to brand guidelines.
• Organize and maintain digital files, documents, and databases with meticulous attention to detail.
• Conduct research on non-profit organizations, industry trends, and specific project requirements as needed.
• Assist with project coordination tasks, including tracking deadlines, managing deliverables, and liaising with stakeholders.
• Process expense reports, manage invoices, and handle basic financial administrative tasks.
• Coordinate travel arrangements and logistics for team members, when necessary.
• Provide general administrative support to ensure smooth operations for our consulting teams.
• Maintain confidentiality of sensitive information and exercise discretion in all communications.

Required Skills

• Proven experience as a Virtual Assistant, Executive Assistant, or similar administrative role, ideally supporting consulting teams or non-profit organizations.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Microsoft Teams).
• Excellent written and verbal communication skills in English.
• Ability to work independently and proactively in a remote environment.
• Strong attention to detail and accuracy.
• Problem-solving aptitude and ability to anticipate needs.
• High level of professionalism and discretion.

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Experience with CRM software or project management tools.
• Familiarity with the non-profit sector and its unique operational challenges.
• Ability to adapt quickly to new technologies and processes.

Perks & Benefits

• Flexible part-time hours to support work-life balance.
• Opportunity to work with a leading global consulting firm and impact the non-profit sector.
• Fully remote work model.
• Access to professional development resources.
• Collaborative and supportive team environment.
• Competitive hourly compensation.

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