Office Manager (English Speaking)

About the Company

Siemens AG is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability, and internationality for more than 170 years. Active around the world, the company focuses on intelligent infrastructure for buildings and distributed energy systems, automation and digitalization in the process and manufacturing industries, smart mobility solutions for rail and road, and medical technology and digital healthcare services. By combining the real and digital worlds, Siemens empowers its customers to transform their industries and markets, helping to transform the everyday for billions of people.

Job Description

We are seeking a highly organized, proactive, and detail-oriented Office Manager to join our dynamic team in Munich. This role is crucial for ensuring the smooth and efficient operation of our office environment, supporting our diverse international teams. The ideal candidate will be a strong communicator in English, capable of managing various administrative tasks, coordinating office services, and fostering a positive work atmosphere. No German language skills are required for this position, making it an excellent opportunity for international talent looking to thrive in a global company.

Key Responsibilities

• Oversee day-to-day office operations, including managing supplies, equipment, and facilities maintenance.
• Act as the primary point of contact for external vendors, service providers, and building management.
• Coordinate internal and external meetings, including room bookings, catering, and technical setup.
• Manage incoming and outgoing correspondence, packages, and deliveries.
• Maintain organized filing systems, both physical and digital.
• Assist with onboarding new employees, ensuring a welcoming and equipped workspace.
• Handle general administrative duties such as travel arrangements, expense reports, and scheduling.
• Implement and maintain office policies and procedures.
• Contribute to creating a positive and productive office culture.
• Support various departments with ad-hoc administrative tasks as needed.

Required Skills

• Proven experience as an Office Manager, Office Administrator, or similar role.
• Fluent in English, both written and verbal, with excellent communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and planning skills with a keen eye for detail.
• Ability to multi-task and prioritize work effectively in a fast-paced environment.
• Proactive problem-solver with a strong sense of ownership.
• Excellent interpersonal skills and a professional demeanor.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Experience working in an international company environment.
• Familiarity with office management software and systems.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and public holidays.
• Company pension scheme.
• Opportunities for professional development and career growth.
• Modern and collaborative office environment.
• Employee assistance program.
• Access to company-sponsored wellness programs.

Apply Now