Junior Office Administrator

About the Company

The University of Vermont Medical Center is a regional academic medical center and the flagship hospital of the UVM Health Network, serving the healthcare needs of Vermont and northern New York. We are committed to providing high-quality patient care, advancing medical education, and conducting groundbreaking research. Our team members are dedicated to fostering a supportive and collaborative environment, making a positive impact on the lives of our community every day.

Job Description

We are seeking an enthusiastic and organized Junior Office Administrator to join our dynamic team in Burlington. This hybrid position offers an excellent opportunity for an individual looking to start their career in a professional administrative role within a leading healthcare institution. The successful candidate will provide essential administrative support, ensuring the smooth operation of our department.

Key Responsibilities

• Manage and direct incoming communications, including phone calls and emails.
• Schedule and coordinate meetings, appointments, and conferences, including room bookings and refreshments.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Maintain and organize physical and electronic filing systems.
• Assist with data entry and maintain accurate records.
• Order and manage office supplies inventory.
• Support various departmental projects and initiatives as needed.
• Process incoming and outgoing mail.
• Ensure office equipment is functioning properly and coordinate maintenance when necessary.

Required Skills

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Attention to detail and problem-solving skills.
• A positive attitude and a proactive approach to tasks.
• Ability to work both independently and as part of a team.

Preferred Qualifications

• Associate's degree in Business Administration or a related field.
• Previous experience in an office setting (e.g., internship, volunteer work).
• Familiarity with medical office procedures or terminology.
• Experience with scheduling software.

Perks & Benefits

• Comprehensive health, dental, and vision insurance plans.
• Paid time off (vacation, sick leave, holidays).
• 403(b) retirement plan with employer contributions.
• Life insurance and disability benefits.
• Tuition reimbursement and professional development opportunities.
• Employee wellness programs.
• Access to discounted services and amenities.

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