Facilities Assistant (Entry-Level)

About the Company

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm. With more than 100,000 employees, CBRE serves real estate investors and occupiers through approximately 530 offices worldwide. CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

Job Description

CBRE is seeking a motivated and detail-oriented Facilities Assistant to join our team in Mississauga. This entry-level position is an excellent opportunity for individuals looking to start a career in facilities management. The Facilities Assistant will provide administrative and operational support to the Facilities Management team, ensuring the smooth and efficient operation of our assigned properties. This role is crucial for maintaining a productive and safe work environment for all occupants. The successful candidate will be a proactive problem-solver with strong organizational skills and a commitment to excellent service.

Key Responsibilities

• Assist in coordinating and scheduling maintenance, repairs, and other services for assigned properties.
• Act as a primary point of contact for tenant service requests, ensuring timely resolution and communication.
• Maintain accurate records of facilities-related documentation, including contracts, warranties, and service reports.
• Support the preparation of budgets, reports, and presentations related to facilities operations.
• Conduct regular site inspections to identify maintenance needs and ensure compliance with safety standards.
• Assist with vendor management, including obtaining quotes, processing invoices, and monitoring service delivery.
• Support space planning and office reconfigurations as needed.
• Manage office supplies inventory and coordinate procurement.
• Contribute to the implementation of sustainability initiatives and energy conservation efforts.
• Provide general administrative support to the Facilities Management team.

Required Skills

• High school diploma or equivalent
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to prioritize tasks and manage time effectively
• Proactive problem-solving abilities
• Ability to work independently and as part of a team

Preferred Qualifications

• Post-secondary education in Facilities Management, Business Administration, or related field
• Previous administrative or customer service experience
• Familiarity with building systems and maintenance processes
• Knowledge of health and safety regulations

Perks & Benefits

• Comprehensive health, dental, and vision insurance
• Paid time off and company holidays
• Retirement savings plan with company match
• Opportunities for career growth and professional development
• Tuition reimbursement program
• Employee assistance program
• Dynamic and supportive work environment

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