Facilities Assistant

About the Company

IBM is a global technology and consulting company headquartered in Armonk, New York. We are one of the world’s largest employers with over 380,000 employees serving clients in 170 countries. At IBM, we’re committed to building a smarter planet, and we’re bringing together the best and brightest to help us do it. We foster an inclusive environment where every voice is heard and valued, driving innovation and making a real impact.

Job Description

IBM is seeking a highly motivated and detail-oriented Facilities Assistant to join our team in Albany, NY. This entry-level position is perfect for individuals looking to start a career in facilities management. The Facilities Assistant will play a crucial role in ensuring our office environment is well-maintained, safe, and productive for all employees. You will support the Facilities Manager in various tasks, contributing to the smooth operation of our facilities and upholding IBM’s high standards.

Key Responsibilities

• Assist with general office maintenance and repairs, coordinating with external vendors as needed.
• Monitor and restock office supplies, ensuring adequate inventory levels.
• Support space planning and office reconfigurations, including furniture setup and moves.
• Conduct regular inspections of the facility to identify and report maintenance needs or safety hazards.
• Manage incoming and outgoing mail, packages, and deliveries.
• Assist with setting up meeting rooms and event spaces.
• Maintain accurate records of facilities-related activities and service requests.
• Ensure compliance with health and safety regulations.
• Provide administrative support to the Facilities Manager as required.

Required Skills

• High school diploma or equivalent.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Basic computer proficiency (e.g., Microsoft Office Suite).
• Ability to lift up to 25 pounds and perform physical tasks.
• Proactive and detail-oriented approach to tasks.
• Valid driver's license (preferred, but not strictly required).

Preferred Qualifications

• Associate's degree in a related field.
• Prior experience in an office or administrative support role.
• Familiarity with facilities management software.

Perks & Benefits

• Competitive base salary
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Employee assistance program
• Opportunities for career growth and development
• Tuition reimbursement programs
• Employee discount programs

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