Entry-Level Part-Time Virtual Assistant for Authors

About the Company

Penguin Random House is the leading trade book publisher in the world, comprised of nearly 250 imprints and brands on six continents, publishing more than 15,000 new titles annually and selling more than 800 million books every year. We are dedicated to connecting stories with readers and fostering a vibrant global literary community. Our mission is to ignite a universal passion for reading by creating books for everyone.

Job Description

We are seeking a highly organized, enthusiastic, and detail-oriented Entry-Level Part-Time Virtual Assistant to support a diverse group of authors. This remote role is perfect for someone passionate about the literary world and eager to learn the ins and outs of author support. You will play a crucial role in helping authors manage their administrative tasks, allowing them to focus on their creative work. This is an excellent opportunity for individuals looking to gain experience in the publishing industry from a remote setting.

Key Responsibilities

• Manage and organize author schedules and appointments.
• Assist with email management and correspondence, drafting responses as needed.
• Conduct research for book projects, marketing initiatives, or author events.
• Prepare and format documents, manuscripts, and promotional materials.
• Coordinate virtual meetings and webinars, including setting up platforms and sending reminders.
• Manage social media scheduling and basic content updates for authors (under guidance).
• Perform general administrative tasks to support author needs.
• Maintain organized digital files and databases.
• Assist with basic website updates and blog posting.
• Provide technical support for common author tools and platforms.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Ability to manage multiple tasks and deadlines independently.
• Reliable internet connection and a dedicated home office setup.
• Familiarity with various social media platforms.
• A proactive and problem-solving attitude.

Preferred Qualifications

• Prior experience in an administrative or assistant role (even if informal).
• Basic understanding of content management systems (e.g., WordPress).
• Interest in the publishing industry or specific literary genres.
• Experience with virtual communication tools (e.g., Zoom, Slack).

Perks & Benefits

• Flexible part-time hours.
• Opportunity to work with renowned authors.
• Professional development and learning opportunities within the publishing industry.
• Fully remote work model.
• Collaborative and supportive team environment.

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