English-Speaking Administrative Assistant

About the Company

Siemens AG (Berlin and Munich) is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 170 years. The company is active around the globe, focusing on the areas of intelligent infrastructure for buildings and distributed energy systems, automation and digitalization in the process and manufacturing industries, smart mobility solutions for rail and road, and medical technology and digital healthcare services. Siemens AG combines the real and the digital worlds to empower its customers and society to transform. With approximately 300,000 employees worldwide, Siemens is dedicated to making a tangible impact on the future.

Job Description

We are seeking a highly organized and detail-oriented English-Speaking Administrative Assistant to join our dynamic team in Munich. This role is crucial for ensuring the smooth operation of our office and providing comprehensive administrative support to various departments and executives. The ideal candidate will be proficient in English, possess excellent communication skills, and be able to manage multiple tasks effectively in a fast-paced corporate environment. While German language skills are not required for this specific role, a willingness to adapt to a multinational setting is essential.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to assigned teams and executives.
• Manage calendars, schedule meetings, and coordinate complex travel arrangements (flights, hotels, ground transport) both domestically and internationally.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Organize and maintain filing systems, both digital and physical, ensuring data accuracy and confidentiality.
• Process expense reports and assist with budget tracking.
• Act as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Coordinate office supplies and equipment maintenance.
• Assist in the planning and execution of company events and meetings.
• Undertake special projects as assigned, contributing to overall office efficiency.

Required Skills

• Fluent in English (written and spoken)
• Proven experience as an Administrative Assistant or in a similar administrative role (minimum 2 years)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent organizational and time management skills
• Strong attention to detail and problem-solving abilities
• Ability to work independently and as part of a team
• Strong interpersonal and communication skills

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field
• Experience working in a multinational corporate environment
• Familiarity with SAP or other enterprise resource planning software
• Prior experience coordinating international travel logistics

Perks & Benefits

• Competitive salary and performance-based bonuses
• Comprehensive health and wellness programs
• Generous vacation and paid time off
• Employee development and training opportunities
• Access to Siemens' global network and career advancement prospects
• Subsidized public transport (e.g., 'Jobticket')
• Company pension scheme
• Modern office facilities in a prime Munich location

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