English-Speaking Administrative Assistant

About the Company

Allianz SE is a global leader in insurance and financial services. Headquartered in Munich, Germany, we serve over 100 million customers worldwide, offering a comprehensive range of solutions from property and casualty insurance to life and health insurance, and asset management. We are committed to fostering an inclusive environment where talent thrives and innovation is celebrated.

Job Description

We are seeking a highly organized and proactive English-Speaking Administrative Assistant to join our dynamic team in Munich. This hybrid role (combining on-site and remote work) is crucial for ensuring the smooth operation of our department, providing essential administrative support to senior staff and contributing to a positive and productive work environment. The ideal candidate will be a meticulous planner with excellent communication skills and a strong ability to manage multiple priorities efficiently, without the requirement for German language proficiency.

Key Responsibilities

• Provide comprehensive administrative support to executives and team members.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements and prepare expense reports.
• Prepare and format documents, presentations, and reports in English.
• Maintain organized filing systems, both physical and digital.
• Handle incoming calls, emails, and correspondence with professionalism.
• Coordinate office supplies, equipment maintenance, and vendor relations.
• Assist with onboarding new employees and training coordination.
• Support special projects and initiatives as assigned.
• Ensure strict confidentiality of all sensitive information.

Required Skills

• Proficiency in English (written and spoken) at a native or near-native level.
• Proven experience as an Administrative Assistant or in a similar role (minimum 3 years).
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional interpersonal and communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Proactive attitude and strong problem-solving abilities.

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Experience working in a multinational corporate environment.
• Familiarity with project management software or CRM systems.
• Prior experience in the financial services or insurance industry.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness programs.
• Generous vacation and paid time off policies.
• Opportunities for professional development and career growth.
• Company pension scheme.
• Employee discounts on Allianz products.
• Modern office facilities in a vibrant city.
• Subsidized public transport ticket (Jobticket).

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