Document Management Specialist

About the Company

Siemens AG is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability, and internationality for more than 170 years. Active around the world, the company focuses on intelligent infrastructure for buildings and distributed energy systems, automated smart factories, and digitalization in the process and manufacturing industries. We’re building a diverse and inclusive workforce and believe that our future is shaped by our talent, our innovations, and our passion to make a difference.

Job Description

We are seeking a highly organized and detail-oriented Document Management Specialist to join our remote team. In this critical role, you will be responsible for ensuring the efficient and secure management of our extensive documentation, both digital and physical. This position is 100% remote, offering flexibility and the opportunity to contribute to a global leader from your home office. While a degree is not required, a strong aptitude for organization, meticulous attention to detail, and proficiency with document management systems are essential.

Key Responsibilities

• Organize, classify, and archive physical and electronic documents according to established procedures and policies.
• Maintain document control systems, ensuring accuracy, accessibility, and integrity of all records.
• Process document requests, retrieve information, and distribute materials to authorized personnel.
• Assist in the development and implementation of document management best practices and new system functionalities.
• Ensure compliance with data protection regulations and company retention schedules.
• Identify and resolve discrepancies or issues with documentation.
• Collaborate with various departments to ensure timely and accurate document submission.
• Provide training and support to colleagues on document management processes and tools.

Required Skills

• Exceptional organizational and time management skills.
• Meticulous attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of document lifecycle management principles.
• Ability to work independently and as part of a remote team.
• Excellent communication skills, both written and verbal.
• Problem-solving capabilities and a proactive approach.

Preferred Qualifications

• Familiarity with specific document management software (e.g., SharePoint, Documentum, OpenText).
• Experience with records management or information governance.
• Basic knowledge of data privacy regulations (e.g., GDPR).
• Ability to speak German is a plus.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness programs.
• Flexible work schedule and 100% remote work environment.
• Opportunities for professional development and continuous learning.
• Employee assistance program.
• Access to a global network of professionals.
• Pension plan contributions.

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