Document Management Specialist

About the Company

Iron Mountain Incorporated (NYSE: IRM) is a global business dedicated to storing, protecting and managing information and assets. Organizations across the globe trust us to store and protect their most important assets, including business information, highly sensitive data, and cultural artifacts. From physical records and data management to digital transformation, data centers, and secure shredding, we are a comprehensive partner for records management, information governance, and asset lifecycle services. Join our team and contribute to a legacy of trust and innovation.

Job Description

We are seeking a diligent and detail-oriented Document Management Specialist to join our remote team. This is a full-time, 100% remote position open to candidates without a formal degree, focusing on practical skills and a commitment to accuracy. The successful candidate will be responsible for organizing, categorizing, and maintaining critical documents, ensuring their accessibility and integrity. If you have a keen eye for detail, strong organizational skills, and are proficient with basic computer applications, we encourage you to apply and contribute to our mission of safeguarding vital information.

Key Responsibilities

• Organize and categorize physical and digital documents according to established guidelines and procedures.
• Perform data entry and indexing to ensure accurate and searchable document records.
• Maintain document integrity and confidentiality in compliance with company policies and regulations.
• Respond to requests for document retrieval and provide timely access to authorized personnel.
• Assist in the migration of physical documents to digital formats.
• Identify and correct discrepancies in document information or filing systems.
• Collaborate with team members to improve document management processes and efficiency.
• Ensure all work is completed with a high level of accuracy and attention to detail.

Required Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Proficiency in basic computer applications (e.g., Microsoft Office Suite, Google Workspace).
• Ability to work independently and manage workload effectively in a remote setting.
• Excellent communication skills, both written and verbal.
• High level of integrity and ability to handle confidential information.

Preferred Qualifications

• Previous experience in data entry, administrative support, or a document-heavy role.
• Familiarity with document management systems (DMS) or electronic content management (ECM) software.
• Experience working in a remote or distributed team environment.

Perks & Benefits

• Competitive monthly salary.
• Comprehensive health benefits package.
• Generous paid time off and holidays.
• Opportunities for professional development and training.
• Flexible work schedule in a 100% remote environment.
• Employee assistance program.
• Supportive and collaborative team culture.

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