Bilingual Administrative Assistant (Spanish/English)

About the Company

ExxonMobil is one of the world’s largest publicly traded international oil and gas companies, and we’re committed to using technology and innovation to help meet the world’s growing energy needs. We are dedicated to operational excellence, environmental stewardship, and a strong safety culture. Joining ExxonMobil means becoming part of a diverse and dynamic global team that values collaboration, integrity, and professional growth.

Job Description

We are seeking a highly organized and proactive Bilingual Administrative Assistant to join our team in Baton Rouge, Louisiana. This hybrid role requires an individual proficient in both English and Spanish to provide comprehensive administrative support, ensuring smooth daily operations and effective communication within our diverse workforce and external stakeholders. The ideal candidate will be a detail-oriented problem-solver with excellent interpersonal skills, capable of managing multiple tasks in a fast-paced corporate environment.

Key Responsibilities

• Provide high-level administrative support to various departments and executives, including scheduling meetings, managing calendars, and arranging travel.
• Act as a primary point of contact for Spanish-speaking employees, clients, and partners, facilitating clear and accurate communication both written and verbal.
• Prepare, edit, and proofread documents, presentations, and reports in both English and Spanish.
• Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval of information.
• Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate personnel.
• Coordinate and prepare for meetings, including setting up conference rooms, distributing agendas, and taking minutes.
• Assist with onboarding new employees, especially those who primarily speak Spanish, by providing translation support for orientation materials and communications.
• Manage office supplies inventory and place orders as needed.
• Support special projects and initiatives as assigned by management.

Required Skills

• Fluency in both English and Spanish (written and spoken)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time management skills
• Strong verbal and written communication abilities
• Ability to maintain confidentiality and exercise discretion
• Proven ability to multitask and prioritize in a dynamic environment

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field
• Previous experience in a large corporate or energy industry setting
• Familiarity with enterprise resource planning (ERP) software (e.g., SAP)
• Experience working in a hybrid work model environment

Perks & Benefits

• Competitive salary and performance-based bonuses
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company match
• Paid time off and company holidays
• Life and disability insurance
• Opportunities for professional development and career advancement
• Employee assistance program
• Hybrid work model for improved work-life balance

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