Article Formatting Assistant

About the Company

The University of North Dakota (UND) is a public research university in Grand Forks, North Dakota. Established by the Dakota Territorial Assembly in 1883, six years before the establishment of the state of North Dakota, it is the oldest university in the state. UND offers a wide array of undergraduate and graduate programs and is dedicated to advancing knowledge through research and creative activity. We foster a vibrant academic community and contribute significantly to the intellectual, economic, and cultural life of the region and beyond.

Job Description

The University of North Dakota is seeking a meticulous and detail-oriented Entry-Level Article Formatting Assistant to join our dynamic team. This role is crucial in ensuring that all research papers, academic articles, and institutional documents adhere to established style guides, formatting standards, and accessibility requirements. The ideal candidate will possess strong organizational skills, excellent proofreading abilities, and a foundational understanding of document processing. This is an excellent opportunity for an individual eager to learn and grow within an academic research environment, supporting the dissemination of high-quality scholarly work.

Key Responsibilities

• Format academic articles, research papers, and reports according to specific style guides (e.g., APA, MLA, Chicago, internal university standards).
• Ensure consistency in headings, citations, bibliographies, tables, figures, and overall document layout.
• Proofread documents for grammatical errors, punctuation mistakes, and spelling inconsistencies.
• Collaborate with authors, editors, and research staff to clarify formatting requirements and implement revisions.
• Manage document versions and maintain accurate records of formatting changes.
• Assist with preparing documents for publication, ensuring all technical specifications are met.
• Stay updated on changes in academic publishing standards and software tools relevant to formatting.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional attention to detail and accuracy.
• Strong written English communication and grammar skills.
• Ability to follow detailed instructions and style guides precisely.
• Excellent organizational and time management skills.
• Basic understanding of document structure and academic integrity.

Preferred Qualifications

• Associate's degree or equivalent experience in a related field (e.g., English, Communications, Library Science).
• Familiarity with various academic style guides (e.g., APA, MLA, Chicago).
• Experience with content management systems or academic publishing platforms.
• Prior experience in an office or academic support setting.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holidays.
• Tuition waiver program for employees and eligible dependents.
• Retirement plans with employer contributions.
• Access to university facilities including libraries, recreation centers, and cultural events.
• Professional development and training opportunities.
• Supportive and collaborative work environment.

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