Administrative Assistant (English Speaking)

About the Company

Allianz SE is a leading global financial services company with a presence in over 70 countries, serving more than 100 million customers. Our employees are at the heart of our success, driving innovation and providing exceptional service across insurance and asset management. We are committed to fostering a diverse, inclusive, and supportive work environment where every individual can thrive and contribute to our shared goals.

Job Description

We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team in Munich. This role is crucial for ensuring the smooth operation of our daily activities, providing comprehensive administrative support, and acting as a key point of contact for internal and external stakeholders. The ideal candidate will be fluent in English, possess excellent communication skills, and have a proven ability to manage multiple tasks efficiently in a fast-paced environment. No German language skills are required for this specific role, but an interest in a multicultural work setting is a plus.

Key Responsibilities

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and coordinate internal and external meetings, including booking venues, arranging catering, and distributing materials.
• Handle incoming calls and emails, directing inquiries to the appropriate department or individual.
• Process invoices, expense reports, and other financial documentation in compliance with company policies.
• Maintain an organized filing system, both physical and digital, ensuring easy retrieval of information.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with special projects and initiatives as assigned by management.
• Facilitate communication between various departments and external partners.

Required Skills

• Fluency in English (written and verbal)
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent interpersonal and communication abilities.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Proactive and self-motivated with the ability to work independently and as part of a team.

Preferred Qualifications

• Bachelor's degree or equivalent vocational training in business administration or a related field.
• Experience working in a multinational corporate environment.
• Familiarity with financial services industry terminology and practices.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness programs.
• Generous paid time off and holidays.
• Professional development and training opportunities.
• Access to a wide range of employee discounts and services.
• Subsidized public transport ticket.
• Company pension scheme.
• Modern office facilities in a vibrant city location.

Apply Now