Administrative Assistant

About the Company

Desjardins Group is the largest financial cooperative in North America, with a presence in all Canadian provinces and a strong commitment to local communities. As one of Canada’s Top 100 Employers, Desjardins offers a dynamic work environment focused on innovation, member satisfaction, and employee development. We believe in the power of cooperation and empowering our employees to achieve their full potential. Join a team where your contributions are valued, and your career can truly thrive.

Job Description

We are seeking a motivated and organized Entry-Level Administrative Assistant to join our team in Sainte-Foy, Quebec. This is a hybrid role, offering flexibility to work both remotely and from our office. The ideal candidate will be a proactive self-starter with excellent communication skills, eager to provide essential support to ensure the smooth operation of our daily activities. This position is perfect for someone looking to start their career in a supportive and collaborative environment, with opportunities for growth within Canada’s leading financial cooperative. You will play a crucial role in managing office tasks, supporting various departments, and contributing to a positive and efficient workplace.

Key Responsibilities

• Manage and prioritize daily administrative tasks, including scheduling, correspondence, and document management.
• Prepare reports, presentations, and other documents using various software applications.
• Coordinate meetings, including room bookings, agenda preparation, and minute taking.
• Maintain organized filing systems, both physical and digital.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Assist with data entry and maintenance of databases.
• Support various departmental projects and initiatives as needed.
• Ensure office supplies are adequately stocked and ordered when necessary.
• Facilitate internal communication and information flow.

Required Skills

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong verbal and written communication skills in both English and French.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.
• Ability to maintain confidentiality.

Preferred Qualifications

• Post-secondary education in Office Administration, Business, or a related field.
• Previous experience in an office environment (e.g., internship, part-time role).
• Familiarity with financial services terminology or operations.
• Experience with virtual collaboration tools.

Perks & Benefits

• Competitive hourly wage and comprehensive benefits package.
• Generous vacation and paid time off.
• Hybrid work model offering flexibility and work-life balance.
• Opportunities for career growth and professional development.
• Access to employee wellness programs and resources.
• Defined benefit pension plan.
• Employee discounts on various Desjardins products and services.
• Supportive and collaborative work environment.

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