Administrative Assistant

About the Company

Siemens AG is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability, and internationality for more than 170 years. Active in more than 200 countries, Siemens focuses on intelligent infrastructure for buildings and distributed energy systems, automated and digitalized manufacturing in the process and manufacturing industries, smart mobility solutions for rail and road transport, and digital health services. We are pioneers in the digital age, committed to shaping the future responsibly.

Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team in Maxvorstadt, Munich. This entry-level hybrid role offers an excellent opportunity to gain experience within a leading global technology company. The successful candidate will provide essential administrative support, ensuring the smooth operation of daily activities and contributing to an efficient and organized work environment. This position requires strong organizational skills, excellent communication, and the ability to manage multiple tasks effectively. If you are a motivated individual eager to start your career and contribute to a collaborative team, we encourage you to apply.

Key Responsibilities

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate internal and external meetings, ensuring all necessary materials are prepared and distributed.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing queries to appropriate personnel.
• Develop and maintain efficient filing systems, both physical and digital.
• Assist with office supply management, inventory, and procurement processes.
• Support team projects and initiatives as needed, including data entry and report generation.
• Coordinate with other departments to ensure seamless administrative operations.
• Maintain a professional and welcoming office environment.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both English and German.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.

Preferred Qualifications

• Previous experience in an office or administrative setting (internships or part-time roles included).
• Basic knowledge of project management principles.
• Familiarity with corporate communication tools (e.g., SharePoint, Teams).

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness programs.
• Flexible hybrid work arrangements.
• Opportunities for professional development and career growth.
• Employee assistance program.
• Subsidized public transport ticket (JobTicket).
• Company pension scheme.
• Access to corporate discounts and employee events.

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