Hybrid Administrative Assistant

About the Company

Providence Health & Services is a not-for-profit Catholic health care system operating multiple hospitals and health care centers across the Western United States. Dedicated to excellent patient care and community service, we foster an inclusive environment where caregivers can thrive and make a difference. Our mission is to serve all, especially the poor and vulnerable, in their journey of health and well-being.

Job Description

Providence Health & Services is seeking a dedicated and organized Hybrid Administrative Assistant to join our team in Spokane, WA. This full-time position offers a dynamic work environment with the flexibility of working from home two days a week, following an initial training period. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of our department, contributing to our mission of compassionate care. We are looking for someone with excellent communication skills, a proactive approach, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for multiple team members.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems.
• Coordinate travel arrangements and process expense reports.
• Assist with special projects, research, and data compilation as needed.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Order and maintain office supplies, ensuring adequate stock levels.
• Facilitate communication between departments and external stakeholders.
• Support new employee onboarding processes by preparing materials and scheduling introductions.
• Adhere to all organizational policies and procedures, maintaining confidentiality and professionalism.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.
• Adaptability to changing priorities and deadlines.
• Experience with virtual collaboration tools (e.g., Microsoft Teams, Zoom).

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience working in a healthcare or large organizational setting.
• Familiarity with project management principles.
• Certification in administrative professional training programs.

Perks & Benefits

• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off (PTO) and holidays.
• 403(b) retirement plan with employer matching contributions.
• Opportunities for professional development and continuing education.
• Employee assistance program and wellness initiatives.
• Tuition reimbursement program.
• A supportive and collaborative work environment.

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