Office Manager (English Speaking)

About the Company

Unilever is one of the world’s leading suppliers of Beauty & Personal Care, Home Care, and Foods & Refreshment products, with sales in over 190 countries and products used by 3.4 billion people every day. We have 127,000 employees and generated sales of €60.1 billion in 2022. Our vision is to be the global leader in sustainable business and to demonstrate how a purpose-led, future-fit business model drives superior performance. We are proud of our presence in Hamburg, Germany, contributing to a vibrant and innovative work environment.

Job Description

We are seeking a proactive and highly organized Office Manager (English Speaking) to ensure the smooth and efficient operation of our Hamburg office. The ideal candidate will be responsible for managing administrative tasks, supporting our team, and fostering a positive and productive workplace culture. This is a pivotal role that requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities effectively in an international environment where English is the primary language of communication.

Key Responsibilities

• Oversee daily office operations, ensuring a well-maintained and organized work environment.
• Manage office supplies inventory, procurement, and vendor relations.
• Coordinate and support internal and external meetings, conferences, and company events.
• Handle all incoming and outgoing correspondence, including emails, calls, and mail.
• Provide comprehensive administrative support to various departments and team members.
• Assist with the onboarding process for new employees, including workstation setup and orientation.
• Manage facility maintenance requests and liaise with building management or service providers.
• Monitor office budgets and track expenditures, ensuring cost-effectiveness.
• Ensure compliance with health and safety regulations within the office premises.
• Support travel arrangements and expense reporting for staff as required.

Required Skills

• Proven experience as an Office Manager or in a similar administrative role (minimum 3 years).
• Exceptional command of the English language (written and spoken).
• Strong organizational and time management skills with the ability to prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal abilities.
• Proactive attitude and strong problem-solving skills.
• Ability to work independently and as part of a diverse team.

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Experience working in a multinational corporate environment.
• Familiarity with office management software and systems.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and company holidays.
• Robust pension scheme and retirement planning options.
• Opportunities for professional development and career advancement.
• Employee discounts on Unilever products.
• A dynamic and inclusive international work environment in Hamburg.

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