Civil Service Administrator

About the Company

PwC is a global network of firms delivering world-class assurance, tax, and consulting services. We help organizations and individuals create the value they’re looking for by delivering quality in assurance, tax and advisory services. With offices in 157 countries and more than 276,000 people, we are among the leading professional services networks in the world. In Canada, PwC has a strong presence, providing expertise to a wide range of public and private sector clients, assisting them in navigating complex challenges and achieving their strategic objectives.

Job Description

We are seeking a dedicated and detail-oriented Civil Service Administrator to join our team, supporting our public sector advisory engagements. This role involves providing comprehensive administrative and operational support to ensure the smooth functioning of projects and client services within the civil service domain. The ideal candidate will possess excellent organizational skills, a strong understanding of government processes, and a commitment to public service excellence. This position is vital for maintaining high standards of efficiency and compliance in our engagements with government entities.

Key Responsibilities

• Provide comprehensive administrative support to project teams working on government contracts and advisory engagements.
• Manage and organize project documentation, reports, and correspondence, ensuring strict adherence to government standards and confidentiality protocols.
• Coordinate and schedule meetings, prepare detailed agendas, and accurately record minutes for various stakeholder engagements, including internal and external client sessions.
• Assist in the preparation and formatting of presentations, proposals, reports, and other client-facing materials, ensuring professional quality and brand consistency.
• Process expense reports, manage invoices, track project budgets, and assist with financial administration tasks.
• Liaise effectively with internal departments, external government agencies, and other stakeholders as required to facilitate project workflows.
• Maintain confidential information with the utmost discretion and professionalism at all times.
• Ensure strict compliance with all relevant government policies, procedures, and regulatory requirements.
• Manage office supplies, equipment, and general administrative needs for the project team.

Required Skills

• Minimum 3 years of progressive administrative experience, preferably within a government, public sector, or professional services environment serving government clients.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) with strong document formatting and data management skills.
• Exceptional organizational and time management skills with a proven ability to prioritize multiple tasks, meet deadlines, and manage competing demands.
• Excellent written and verbal communication skills, with the ability to articulate information clearly and concisely.
• Demonstrated ability to work both independently with minimal supervision and collaboratively as an integral part of a diverse team.
• High degree of attention to detail and accuracy in all administrative tasks and documentation.
• Proven ability to handle sensitive and confidential information with integrity and discretion.

Preferred Qualifications

• Post-secondary education (diploma or degree) in Business Administration, Public Administration, Office Administration, or a related field.
• Experience with government procurement processes, contract administration, or public sector project coordination.
• Familiarity with project management methodologies or related software tools.
• Knowledge of Canadian public sector policies, regulations, and administrative best practices.

Perks & Benefits

• Competitive annual salary and a comprehensive benefits package, including health, dental, and vision coverage.
• Extensive opportunities for professional development, continuous learning, and clear career progression pathways within a global firm.
• Access to PwC's global learning resources, leadership development programs, and mentorship opportunities.
• Robust health and wellness programs, including an employee assistance program.
• Generous paid time off, including vacation, personal days, and statutory holidays.
• Flexible work arrangements to promote work-life integration.
• A collaborative, inclusive, and supportive work environment that values diversity and teamwork.
• Employee recognition programs and opportunities for community involvement.

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