Office Manager (English Speaking)

About the Company

Siemens AG is a global powerhouse focusing on the areas of electrification, automation, and digitalization. One of the world’s largest producers of energy-efficient, resource-saving technologies, Siemens is a leading supplier of systems for power generation and transmission as well as medical diagnosis. In infrastructure and industry solutions, the company plays a pioneering role. With a rich history of innovation, Siemens is committed to creating value for its customers, employees, and society.

Job Description

We are seeking a highly organized and proactive English-speaking Office Manager to join our dynamic team in Munich. This crucial role ensures the smooth and efficient operation of our office environment, providing comprehensive administrative support and fostering a productive workplace. The ideal candidate will be a meticulous planner, an excellent communicator, and possess a strong ability to manage multiple priorities in a fast-paced international setting, where English is the primary language of communication.

Key Responsibilities

• Oversee general office operations, ensuring a welcoming and professional environment.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate internal and external meetings, including room bookings, catering, and technical setup.
• Handle incoming and outgoing correspondence, including emails, calls, and packages.
• Support HR-related administrative tasks, such as onboarding new employees and maintaining records.
• Liaise with vendors, service providers, and building management.
• Organize company events, team-building activities, and travel arrangements.
• Maintain office budgets and process invoices and expense reports.
• Act as the primary point of contact for all office-related queries and issues.
• Implement and maintain office policies and procedures.

Required Skills

• Excellent command of English, both written and verbal (C1/C2 level).
• Proven experience as an Office Manager or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and planning skills with exceptional attention to detail.
• Ability to prioritize tasks and work independently.
• Excellent interpersonal and communication skills.
• Problem-solving aptitude and proactive approach.

Preferred Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Experience working in a large, international corporate environment.
• Familiarity with office management software and systems.
• Basic understanding of German workplace regulations.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness programs.
• Generous vacation and paid time off.
• Opportunities for professional development and career growth.
• Access to Siemens employee discounts and programs.
• Modern and collaborative work environment in the heart of Munich.
• Company pension scheme.
• Work-life balance initiatives.

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