Digital Records Clerk

About the Company

The Government of the Northwest Territories (GNWT) is dedicated to serving the public and fostering the well-being and prosperity of all residents across the Northwest Territories. We are committed to good governance, providing essential public services, and promoting sustainable development. Joining the GNWT means becoming part of a team that makes a tangible difference in the lives of northerners, working in a unique and dynamic environment.

Job Description

We are seeking a highly motivated and detail-oriented individual to join our team as a Digital Records Clerk. This entry-level position is perfect for someone looking to start their career in information management, office administration, or public service. As a Digital Records Clerk, you will play a crucial role in maintaining the integrity and accessibility of our digital records, supporting the efficient operation of our departments. No prior experience is required, as comprehensive training will be provided.

Key Responsibilities

• Digitize physical records using scanning equipment and document management software.
• Organize, classify, and index digital documents according to established protocols and policies.
• Ensure accuracy and completeness of digital records, performing quality checks regularly.
• Assist with retrieving and distributing digital information to authorized personnel upon request.
• Maintain strict confidentiality and security of all sensitive information.
• Participate in training sessions and adhere to all records management policies and procedures.
• Provide administrative support as needed, including data entry and file maintenance.
• Identify and report any discrepancies or issues with digital records systems.

Required Skills

• High school diploma or equivalent.
• Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• A willingness to learn and adapt to new technologies and processes.

Preferred Qualifications

• Familiarity with records management principles or document imaging.
• Experience with data entry or administrative tasks.
• Knowledge of the Government of Northwest Territories organizational structure.

Perks & Benefits

• Competitive annual salary.
• Comprehensive health and dental benefits package.
• Paid vacation and sick leave.
• Pension plan contributions.
• Opportunities for professional development and training.
• Supportive work environment.
• Chance to contribute to public service in the Northwest Territories.

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