Administrative Support Specialist

About the Company

ATB Financial is a provincial Crown corporation and the largest Alberta-based financial institution, with operations stretching back to 1938. We are committed to helping Albertans achieve their financial goals, offering a wide range of personal and business banking services. Our mission is to make banking work for people, delivering exceptional service and innovative solutions that support the communities we serve.

Job Description

Join ATB Financial as a Hybrid Administrative Support Specialist and become an integral part of our team, providing essential administrative services that keep our operations running smoothly. This role is perfect for a highly organized, detail-oriented individual with a proactive approach to problem-solving. You will be responsible for a variety of tasks that support our daily functions, ensuring efficiency and accuracy. While no specific degree is required, a strong aptitude for organization and a passion for supporting a dynamic team are essential. This is a hybrid position, offering the flexibility of both in-office and remote work.

Key Responsibilities

• Provide comprehensive administrative support to various departments and team members.
• Manage and organize office files, documents, and records, both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and format reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including emails, calls, and mail.
• Assist with data entry, database management, and information compilation.
• Order and maintain office supplies and equipment inventory.
• Support special projects and initiatives as assigned.
• Ensure adherence to company policies and procedures in all administrative tasks.

Required Skills

• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to work independently and as part of a team.
• High level of accuracy and attention to detail.
• Problem-solving aptitude and proactive approach.
• Ability to maintain confidentiality.

Preferred Qualifications

• Familiarity with financial services industry terminology and practices.
• Experience with enterprise resource planning (ERP) systems or other administrative software.
• Ability to adapt quickly to new technologies and processes.

Perks & Benefits

• Competitive salary and performance bonuses.
• Comprehensive health, dental, and vision insurance.
• Employer-matched retirement savings plan.
• Paid time off and holiday pay.
• Opportunities for professional development and career growth.
• Employee assistance program.
• Flexible hybrid work environment.
• Positive and supportive company culture.

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