Office Manager with Visa Sponsorship

About the Company

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, wealth management, and investment management services. With offices in more than 41 countries, our firm’s employees serve clients worldwide including corporations, governments, institutions, and individuals. We are committed to maintaining the highest standards of integrity and excellence, fostering a culture of diversity, equity, and inclusion.

Job Description

We are seeking a highly motivated and experienced Office Manager to oversee the daily operations of our Burlington, Vermont branch. This pivotal role ensures the efficient functioning of our office, providing comprehensive administrative support to our financial advisors and leadership team. The ideal candidate will be a proactive problem-solver with exceptional organizational skills, capable of managing multiple priorities in a fast-paced environment. This position offers visa sponsorship for eligible candidates, reflecting our commitment to attracting global talent.

Key Responsibilities

• Manage all aspects of office administration, including ordering supplies, equipment maintenance, and managing vendor relationships.
• Provide administrative and secretarial support to the Branch Manager and financial advisors, including scheduling and correspondence.
• Serve as the primary point of contact for all internal and external office-related inquiries.
• Coordinate meetings, events, and travel arrangements for office staff as required.
• Maintain a clean, organized, and secure office environment, ensuring compliance with health and safety regulations.
• Assist with onboarding new employees, including workspace setup, IT coordination, and orientation.
• Liaise with HR for local office-specific needs, policy implementation, and employee support.
• Oversee budget tracking for office expenses and identify opportunities for cost efficiency.
• Handle incoming and outgoing mail, packages, and deliveries.
• Facilitate the visa sponsorship process for new hires, working in close collaboration with HR and external legal counsel.

Required Skills

• Minimum 3 years of experience in an office management or senior administrative role.
• Exceptional organizational and time management skills with a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and manage projects effectively.
• Proactive problem-solving abilities and sound decision-making skills.
• Strong interpersonal skills with the ability to build rapport with diverse individuals.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with basic HR processes and an understanding of immigration procedures (especially for visa sponsorship).

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Experience working within the financial services industry.
• Knowledge of local Burlington, Vermont, service providers and community resources.
• Proficiency with office management software or CRM systems.

Perks & Benefits

• Competitive annual salary.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Generous paid time off, including vacation, sick leave, and holidays.
• Opportunities for professional development and continuous learning.
• Employee assistance programs.
• Access to exclusive employee discounts and wellness programs.
• Relocation assistance for eligible candidates requiring visa sponsorship.
• A dynamic and supportive work environment in a vibrant Vermont city.

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